Photography & Reproduction
The American Irish Historical Society may scan or photograph materials from its collections for publication and reuse, given a small fee for labour and reproduction. Please see guidelines below. Requests may be made as part of the “research request” form.

Credits

Please accompany text, video, or images from the AIHS archives with a credit line such as “Courtesy of the American Irish Historical Society Archives”. Do not edit or remove metadata from files downloaded from online archives catalogs and do not use AIHS materials without stated permission.

Copyright

For material created by a person or organization other than the American Irish Historical Society, and not covered by fair use, managing copyright is the responsibility of the patron, not archives staff. This includes determining whether material is copyrighted and, if so, contacting the rights-holder for duplication permissions. Patron is also responsible for obtaining permissions to use the likenesses of people depicted in photographs or video.

Photocopies/scans (digital or paper)

$0.25 per page for Archives staff to create new scans; first 5 pages are free.

For offsite researchers, no more than 50 pages of scans will be sent due to limitations on staff time. Donors may request unlimited scans of their donated materials at no charge. However, large jobs of more than 50 pages at a time must be approved by the Lead Archivist.

Timing

Allow one week turnaround time for scanning or retrieval of items, more for large jobs. Archives staff will advise you if a job is likely to require more than one week.

Be aware that many materials are difficult to locate and may require more time for search and retrieval. Please be patient with Archives staff if a job requires extra time.

Delivery

Paper copies will be delivered by USPS. Digital files will be e-mailed or made available through cloud storage such as Google Drive, Sharepoint, or Dropbox. Digital files can also be saved to a flash drive if provided by the patron. Please let Archives staff know if you have a preferred means of delivery.

File format

Text documents, unless requested otherwise, will be scanned as 300 dpi PDF files. Images will be scanned as 300 dpi JPEG files.

Complex jobs

There will be an additional $15.00 service fee for any reproduction requests beyond the basic scans listed in File Format. This includes but is not limited to:

Preparing photos from negatives

Cropping, color-correcting, or otherwise editing images

Scanning items larger than 14” x 17”

High-quality scans (e.g., more than 300 dpi, or TIFF files)

Scanning items other than books, documents, or flat images (such as artwork or artifacts)

Making copies from microfilm

Isolating still images from video

Rush jobs (less than a week turnaround)

Publication fees

The Archives does not charge publication fees for nonprofit use of AIHS material, such as classwork, academic publications, and work by nonprofit organizations unless a nonprofit organization is collaborating with a for-profit use, in which case the typical for-profit fees apply.

For-profit use of Archives material will be assessed a publication fee based on the guidelines below. Payment of this cost entitles the patron to non-exclusive use of the image, video, or other duplicated work in perpetuity. Fees may be subject to change if items are already scanned or otherwise easily accessible.

Photography

While in the Archives reading room, patrons may take photographs of Archives material with smartphones, tablets, or other digital devices as long as no flash is used. Before taking photographs, please obtain permission from Archives staff.

Right of Refusal

The Archives reserves the right to decline reproduction requests in cases where an item may be too fragile to handle or may otherwise be harmed by the reproduction process. The Archives may also decline reproduction requests that would require too much staff time to fulfill.

Fees Below

All fees are per image. Payment must be received in advance of publication.

(Still Images)

Books and Periodicals

Dissertations & Theses: $0

Academic & Non-Profit (501c3) Presses: $25 (If print run up to 5,000—if greater than 5,000 commercial rates apply)

Commercial: $50 (Print Run up to 5,000); $100 (Print Run 5,001+)

Advertising Brochures, Promotional Materials, Dust Jackets, Album Covers

Academic & Non-Profit (501c3) Presses: $50 (If print run up to 5,000—if greater than 5,000 commercial rates apply)

Commercial: $100 (Print run up to 5,000); $250 (Print run 5,001+)

Electronic Publications

Same as for print publications, including additional fees for use on cover or packaging

Online

Dissertations & Theses: $0

Academic & Non-Profit (501c3): $25 per image

Personal Use: $25 per image

All other: $50 per image

Exhibitions

Academic & Non-Profit (501c3): $0 (Up to 1 year); $50 (Permanent Exhibit)

Commercial: $100 (Up to 1 year); $150 (Permanent Exhibit)

Use in brochure or publicity material:

Academic & Non-Profit (501c3): $30

Commercial: $50

Use in catalog or poster:

Same as fee schedule for books and periodicals

Television, Cable, Satellite Broadcast

Local: $100

National: $125

Worldwide: $200